Historical Archive
PT | EN

Help

This portal site enables you to locate documents available in the archive, and al institution. This in this text Help section you can find exists to assist the user in guidance on locating these same documents.

There are these ways to obtain the search results:

  1. Welcome page
  2. Search
  3. Authorities

Welcome page

Inside the Welcome interface there is a simple search tool for users that have minimal experience or only a general idea of what they are looking for. You can select a limited set of criteria to filter the results presented, explained below.

welcome page

In the general search box you can type in any term(s) for which you wish to retrieve results, regardless of their field (1).

IMPORTANT NOTE: When writing the search expressions, do NOT include words with three letters or fewer, commonly known as "stop words" (the, and, me, you, etc.).

If you know the date interval, fill in the respective fields in (2), to refine the search results. The returned results derive from the intersections of the dates introduced.

Possible search examples:

  1. If you enter the year 1800 as the earliest date, the search will return all records with dates from or after 1800
  2. If you enter the year 1800 as the latest date, the search will return all records with dates from or before 1800
  3. If you enter a date interval such as 1800-1850, the search will return all records that:
    1. Are located within that period, including the extreme dates (1800 and 1850)
    2. Contain one date in that period, and the other outside that period. Thus it would return records with earliest date of 1810 and latest date of 1900. Notice that in this case the latest date is outside the indicated period, but the initial date is not. For that reason the record will be retrieved.

Lastly, you can also search for documents which have associated digital versions (images, pdfs, etc.). (3).

The results presented will always be the result of all the selected criteria combined. Should you be in doubt about one of the selected criteria, it is wiser to remove it to obtain the expected result.

Search

The search interface is divided into two parts, one with filters (basic and advanced) and another with quick access points. Advanced filters are intended for more experienced users, or those with prior knowledge of what they are looking for. They allow the user to combine a broad set of criteria. Here the search can focus on a specific field, rather than searching across all existing description fields. Quick access points provide quick access to archived documents ("All Records", "Documents with digital versions", "All Funds and Collections" and "Documents Only").

search page

In the "All fields" field, just as in the previous interface, you can search for one or more terms in all the description fields (1). In addition to the term(s) you want to search for, you can determine how the search is carried out:

  • Contains all the terms: the default option, searches for documents containing all terms entered. If you type in, for example, the term "inquisition Lisbon", the site will retrieve records with the terms "inquisition" and "Lisbon" in the title field, and the terms can be adjacent or separated.
  • Contains the exact phrase: similar to the previous option, but only searches for documents containing all terms in the indicated order.
  • Contains any one of the terms: searches for records that have at least one of the requested terms. If you enter the term "inquisition Lisbon", it will retrieve records with the terms "inquisition", "Lisbon" or "inquisition Lisbon".
  • Does not contain the terms: returns records that do not contain all the terms selected. If you enter the term "inquisition Lisbon", all records containing these words (alone or combined) will be omitted from the results.
  • Does not contain the exact phrase: similar to the previous option, but only omits results that contain the selected adjacent terms.

“Search by date range” is also available, with the same operating mode as the one explained previously (2). Inclusive search is also possible, meaning that the search only retrieves documents whose extreme dates are contained inside the defined interval.

You may also search for the description level(s) of the document (3). The documents are organised according to an archival description structure ranging from the general (Fonds or Collection) to the specific (Composite Document or Simple Document).

It is possible to select which fonds/collections the search will focus on (4).

It is also possible to search by reference number (5). If you have this, it is the best way to get to the desired document.

All fields listed above correspond to the fields used in frequent searches. However, you can add more fields to the search by clicking "Add field." Each time you click, a new field is added to the search form. You can specify for each new field where you want the search to focus, the search terms and the type of search you want the system to perform (explained above for the "Title" field) (6).

It is possible to search for the scope and content (7) of the record you want.

In the quick access points, just select the item you want ("All Records", "Documents with digital versions", "All Fonds and Collections" and "Documents Only") and the information is automatically available (8).

Finally it is possible to add a new field to restrict your search.

Authorities

The "Authorities" option is designed to locate and retrieve Authority records. Like the "Search" option, the search interface is divided into two parts: search with filters and quick access points.

authorities page

In the "All fields" field, just as in the previous interface, search for one or more terms in all the description fields (1). In addition to the term(s) you want to search for, you can determine how you want the search to be carried out:

  • Contains all the terms: the default option, searches for documents containing all terms entered. If you type in, for example, the term "inquisition Lisbon", the site will retrieve records with the terms "inquisition" and "Lisbon" in the title field, and the terms can be adjacent or separated.
  • Contains the exact phrase: similar to the previous option, but only searches for documents containing all terms in the indicated order.
  • Contains any one of the terms: searches for records that have at least one of the requested terms. If you enter the term "inquisition Lisbon", it will retrieve records with the terms "inquisition", "Lisbon" or "inquisition Lisbon".
  • Does not contain the terms: returns records that do not contain all the terms selected. If you enter the term "inquisition Lisbon", all records containing these words (alone or combined) will be omitted from the results.
  • Does not contain the exact phrase: similar to the previous option, but only omits results that contain the selected adjacent terms.

“Search by date range” is also available, with the same operating mode as the one explained previously (2). Inclusive search is also possible, meaning that the search only retrieves documents whose extreme dates are contained inside the defined interval.

You can also search for type of entity (3) ("Legal Person", "Family" and/or "Natural Person").

It is also possible to search by reference number (4). If you have this, it is the best way to get to the desired document.

In the quick access points, simply select the item you want ("Family", "Legal Person", "Natural Person" and "All Records") and the information is automatically available (5).

Search Results

Archeevo-results

The search results show the number of results found, giving 10 results records per page. Each entry (1) presents common information, such as title, scope and content, dates, reference number and the current physical location.

You can view the complete record by clicking on the respective link (2), or by clicking on the record title. If you want to keep a record for future reference, you can add it to your personal list of records (3). Other available operations include exporting the records added to the list to CSV (Excel), or sending the records by email.

A thumbnail image will appear if the record has associated digital versions, and you can access the viewer page by clicking on the image (4).

You can also refine your search using the filters on the right side of the interface. At the end, you should press the button "Apply Filters" (6).

Description details

page record details

When viewing a metadata record, you will be presented with a page divided into three sections:

  • Classification plan (1), showing a hierarchical view of fonds that contain the displayed record. The user can browse through the hierarchy to navigate between records.
  • Record details (2), showing all the record metadata.
  • Here you can perform the following operations:
    • View the associated files, if the records have any digital version (3);
    • Add to my list, as explained before, places the record in your personal list;
    • Create a request in the Virtual Reference Room – if the institution has this module active, you'll be redirected to the respective form for the submission of a new request (reproduction, consultation, etc.) (4);
    • Share on social networks (5).

Digital version viewer

digital objects viewer page

In this viewer, users can see all files (images, videos, pdfs, etc.) associated with the record. If at any time you wish to return to the metadata view, just press the button in (1) to return to viewing the description record.

If you want to switch between thumbnail or tree view, or fullscreen, simply press the appropriate icon (2).

To navigate between the various representations, you can press directly on the thumbnail you wish to view (6), use the arrow keys on the keyboard (left and right), or the icons shown in (3).

A set of tools to view a file are available (7), namely image zoom or image rotation (4).

In (5) are the buttons to download the image you are viewing or all the digital files associated with a document, and also the button to print the current representation.

The details and metadata of the selected representation are displayed by clicking button (8), and it is possible to share the viewed image on social networks (9).

Services

online services page

This module allows the user to log in to the system and submit requests for the documentation and other services, e.g. reproductions, consultations, searches, etc. The user can also track the status of submitted requests, respond to solicitations made by employees of the institution, use a notepad, and other features.

Note that, to get access to all these features, you must be registered in the system, filling in some personal data so that you can enjoy all the functionality.

The privacy of the user is safeguarded by the General Regulation of Data Protection (GRDP) as described in the "Services" page.